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Author Guidelines


Instructions for Payment of Publication Fees

When your article is accepted, you are asked to make a payment of €25 to cover the typesetting costs. In your manuscript's interface, you will see a button labeled "Pay to Submit." Press this link once, and then pay the required €25 fee via PayPal. Please submit proof of payment along with the final version of your manuscript (include it with the text documents and the figures in the ZIP file). After the proof stage, you may be assessed an additional fee of €5 per typeset page if your paper extends to over four published pages. HN is a journal catering primarily to smaller papers, and these payments help us deal with the large volume of manuscripts we receive, which require the work of a typesetter.

Note that the link will not disappear until the HN Web Manager has manually verified payment which might take 1-2 weeks. Do not press the link to pay a second time. If payment was not received, we will notify you!


Author Guidelines - Herpetology Notes

The aim of HN is to allow manuscripts to be published online within one month of their formal acceptance, and on average three months after submission. Adherence to the following guidelines will greatly assist us to succeed in these aims, and authors are urged to carefully review the following information to avoid substantial delays.

HN is working hard to avoid errors with taxon names and, as a general guideline, at first mention in the text each taxon name must include its authority. The name of the authority for a taxon should follow the taxon name without any intervening marks or punctuation. Examples include

Eleutherodactylus johnstonei Barbour, 1914

Phytotriades auratus (Boulenger, 1917)

Stegonotus cucullatus Duméril et al., 1854

Nomenclature must conform to the currently effective regulations of the International Code of Zoological Nomenclature.

Full Articles

These contributions can focus on a variety of subjects. We encourage especially contributions dealing with methodological aspects (such as in morphology, morphometrics, or genetics, including sampling strategies, and methods for individual identification), species inventories (i.e., check lists and surveys), and basic ecology and biology of species, including reports on breeding phenology, reproduction, habitat or population biology, and results from local or regional herpetofauna mapping or monitoring projects. Natural history notes employing statistical analyses when describing behaviours, or when reporting on experimental studies, qualify as Full Articles.

While there is no restriction on manuscript page numbers, manuscripts need to be easy to follow by a broad herpetological readership, and the overall presentation must be clear, concise, and scientifically thorough. Lengthy, speculative or superfluous discussions are unacceptable. Papers do not need to be hypothesis-driven, but results need to be based on verifiable observations as well as on correct analytical methods.

Descriptive papers reporting genetic variability data must refer to sequences deposited in a public database (i.e., GenBank) and linked to museum vouchers by the time the corresponding manuscript is published.

Authors of Full Articles are encouraged to provide a pre-peer review of their manuscript, which is a brief evaluation by an experienced colleague who is an expert in the particular geographic region and/or species, and not institutionally linked to the author(s) (i.e., no colleague from the same institute; not the supervisor of a student; etc.). This brief review is designed to assist with the speed of the editorial review, and it should address the significance of the findings and the overall quality of the work.

Full Articles will be subjected to peer review by at least one member of the editorial team and by at least one external reviewer. The format of full papers strictly follows the guidelines below.

Authors must provide in their submission letter the names and e-mail addresses of THREE potential reviewers who are fluent in English, experts in the particular geographic region and/or familiar with the species under consideration, and not institutionally linked to the author(s) (i.e., no colleague from the same institute; not the supervisor of a student; etc.).

There is a €25 publication charge for Full Articles, a cost that includes the production of four typeset pages in final layout. Additional pages are charged at €5 per page beyond the complimentary four pages. Thus, a paper with a nine-page final layout will incur the €25 publication fee plus €25 for five extra pages.

Please note that species range extensions and single natural history observations should be submitted as Short Notes. When in doubt, authors are encouraged to contact a member of the Editorial Team for clarification.

Short Notes

Single natural history observations, range extensions (or other distribution notes), commentaries, opinions, and book reviews are considered Short Notes and will be evaluated by the Editorial Team. In some circumstances an external review may be requested.

Authors of Short Notes must provide a pre-peer review of their manuscript, in which is an experienced colleague verifies the identity of the species and the relevance of the observation.

The format of Natural history observations and notes related to a species' range strictly follows the guidelines provided below.

There is a €25 publication charge for Short Notes, which includes the production of the final layout of up to four pages at no charge. Additional pages will incur an additional charge of €5 per page.


Natural history observations

Reports on unknown or rarely observed behaviours, diseases, parasites, predation, food, and feeding qualify as natural history observations. Editors, with the help of the pre-peer review, will decide if a particular observation is of sufficient interest to be published. Natural history observations should be documented with high-quality photographs, whenever possible. Natural history observations that report single predation events without unexpected aspects will be strictly limited to one single printed page and one illustration. Neither an abstract nor keywords are required for this kind of contribution.


Distribution notes

Distributional records must be accompanied, as precisely as possible, by geographical coordinates (direct GPS readings or coordinates obtained from maps) in the format of latitudinal/longitudinal degrees with digital extension (thus, not minutes/seconds). Thus, the coordinates should be displayed in the format 0.0000°N, 0.0000°E, with longitude and latitude given to four decimal places. The authorship of distributional records is limited to a maximum of five authors. Neither an abstract nor keywords are required for this kind of contribution. Distribution notes are classified as:

(1) New records that significantly amplify the known range of a species, or records of rare species for which only limited information is available, will be published as a note of maximum two printed pages (including figures, tables, and references). These contributions may include one photo and one map illustrating the species and the revised distribution.

(2) Significant new sightings, or results of comprehensive mapping studies or extensive field work that produces multiple new locality records, might qualify to be published as a full paper with an abstract and keywords. The Editors will decide whether a manuscript qualifies in this category, and we recommend to contact the Editorial Team should there be any uncertainty. 


Comments, Opinions, and Book Review:

Manuscripts that fall into these categories should not be submitted without prior editorial approval. They should be in the same format as book reviews submitted to Amphibia-Reptilia. They will not normally be sent to peer-review, but directly evaluated by the editors.

Manuscript Format

Please consult recent articles published in Herpetology Notes for the detailed format and structure of either Full Articles or Short Notes. Ensure that you strictly follow the formatting of in-text citation and references. Manuscripts must be formatted using double-spacing and with continuous page and line numbering throughout the entire text. When preparing the manuscript, please set your language to "English (UK)" and include this as the default for Comments (Format > Style..., select Comment Text in the Styles box, click Modify, select Language... from the Format drop-down menu at lower left, select English (UK), click OK, OK, and Apply). Authors whose first language is not English are advised to have their manuscript edited by a native English speaker before submission. Manuscripts may be returned for revision immediately, if too many language issues arise.

All manuscripts begin with the title, centered, in sentence case, bold letters (not all caps, not small caps), followed by an empty line, the first and last names of all authors written out and with middle initials where applicable, the affiliation and address of each author, and the e-mail address of the corresponding author.


Range extension for Aus bus M(Smith et al., 1822)

with a description of a unique escape behavior

John Doe1,*, Mary Johnson1, Ricardo Correia2,3, and Anamaria Portillo4


1 Department of Biology, Fictitious State University, Lincoln, Massachusetts 01234, USA

2 Instituto de Ciências Biológicas, Universidade Federal de San Gregorio, Avenida Antônio Muñoz 66, CEP 30000-90, Belo Horizonte, Minas Gerais, Brazil

3 Present address: Instituto de Estudos Biológicas, Universidade de Paraná, CEP 80000-000, Curitiba, Paraná, Brazil

4 Museum für Naturkunde, Weidenallee 17, 12345 Berlin, Germany

* Corresponding author. E-mail:


In Full Articles, This is followed by an abstract and by keywords.

Abstract. We present a herpetofaunal inventory...

Keywords. Reptiles, ...

Short Notes have neither an abstract nor key words.

In Full Articles, the first heading is the Introduction. This is not a heading used in Short Notes. The main headings in the text (Materials and Methods, Results, Discussion) are written in bold and aligned left, with the following text indented.


     The three species we recorded on ...

Secondary headings, as well as the Acknowledgments, are bold and in line with regular text.

Acknowledgments. We thank ...

Tertiary headings are indented, in italics, and followed by a period and an em-dash.

     DNA extraction.—We used the ...

Scientific names of species and words in other languages (e.g., sensu lato, nomen nudum, bauplan) are also set in italics. Paragraphs must be indented and not separated from each other by an empty line.

When presenting the completed manuscript, the text should be followed by embedded tables (with table captions placed above the tables) and embedded figures (with figure captions below the illustrations).



Preparation of tables should be done in proper table format and NOT by using indents and tabs. It is often expedient to create tables in a spreadsheet (e.g., MS Excel) and then import the table into MS Word. It is essential that tables are properly constructed, since otherwise it is very time consuming to edit and typeset them. When constructing final versions of tables, please consider how these might be displayed on a journal page and make appropriate adjustments before manuscript submission.


Preparation of figures requires not only compliance with the journal’s technical instructions, it also requires careful thought on part of the authors. Presentation of a conceptually strong manuscript in combination with inadequate or poorly constructed illustrations may call the entire premise of the paper, and the care of the author(s), into question.


Technical considerations

Photographs and color illustrations must be presented with a resolution of 300 dpi. If suitable for the purposes of presentation, grayscale art at 300 dpi is acceptable. Line art (black and white only, e.g., graphs, line drawings) must have a resolution of 1200 dpi.

There are three ways in which illustration can be integrated into a published text in Herpetology Notes: at single-column width, at two-column width, or as a full-page figure. As a consequence, there is no set format for the dimensions of graphics, and they could be oriented in either landscape or portrait format.

Single-column width.—Illustrations prepared at single-column width are the smallest type of illustration in Herpetology Notes, and this format should be reserved for clear illustrations that do not require attention to detail. This size is suitable for some simple line graphs, or clear illustrations without noisy backgrounds. These figures should be presented at a width of 10 cm.

Two-column width.—Most illustrations in Herpetology Notes are best planned for the two-column format, which means that they reach across the entire page. These will ordinarily be placed at the top or the bottom of a page, with text beneath or above, as required. The width of such images should be set at 20 cm.

Full-page illustrations.—Under some circumstances, a full-page illustration may be required. In this case, the image will occupy the entire page, without any kind of text. The figure legend will ordinarily be placed on the opposing page, with an arrow indicating that it forms part of the full-page figure. The maximum dimensions of such a figure are 28 x 21.5 cm.

Composite figures.—It is often advisable to group figures because multiple single figures can interrupt the reading flow of a publication. The following configurations are allowed:

  • two images one above the other at single-column width;
  • two images side by side at two-column width;
  • three images in a vertical column at single-column width;
  • four images in a 2 x 2 setup at two-column width
  • six images constructed two illustrations wide and three illustrations tall at two-column width.

Note that these are the only allowed configurations for images with regular (i.e., photo dimensional) measurements. Of course, other configurations are possible, and authors can consult with one of the Managing Editors to optimize their illustrations.

If a composite figure with multiple parts is considered, the parts should be assembled and submitted as a single file, with individual parts labeled using bold capital letters in a sans-serif font (e.g., Arial, Calibri), in a size and color appropriate to the illustration itself. Such images should be submitted as layered files (e.g., TIFF), preserving the option to easily edit font and text size. Do not merge layers. In final size figures, lettering should be 2 mm high, and decimals should be clearly visible.


Design Considerations

In the design of any illustration sound scientific principles (e.g., use of SI units, labeling of axes, scales to indicate map distance or subject size where appropriate) must be used. Authors should remember that illustrations need to assist the reader in comprehending the research, and their quality is a significant component of the paper itself; unnecessary illustrations should be avoided. Images should be produced by the authors or their agents, and image origin should be indicated in the figure’s caption (e.g., “Photo by John Smith.”). Do not use images from online sources unless permission for their use is obtained BEFORE submission; this permission should be acknowledged.

In general, crisp, bright, and colorful images, cropped to show only what is needed, look best in print. Soft light or soft focus can become problematic, and authors are encouraged to take a look at their figure after printing it at journal dimensions. There is also a limit to how much information can successfully presented in a single image, and in an online format such as Herpetology Notes, it is all right to err on the side of an extra image and color.

Final versions of figures will be requested via upload upon final acceptance of the manuscript.


Literature citations in the text

These should be presented in chronological order as follows:

•This phenomenon was also described by Petranka (1998) and Griffiths et al. (2010). 

•Several authors have previously commented on this phenomenon (e.g., Griffiths, 1996; Michimae and Wakahara, 2001; Schmidt et al., 2005). 

Where there are more than two authors, only the first should be named, followed by “et al.” (not in italics): Griffiths et al. (2010) or (Griffiths et al., 2010).

Both the introduction and discussion must include an adequate number of citations for effective arguments to be established.



References must be typed in the following order and form, respectively:

In the References section, publications should be listed in alphabetical (A > Z), then chronological order, by name of the first author. All publications cited in the text, except those only listed to establish the authority of taxon names, should be listed. List references with three or more author names after those with only two authors.

Journal names must be written out without abbreviations. No space is inserted between authors’ initials. Do not insert empty lines between references, but indent the text after the first line. Volume numbers are written in bold, but the colon symbols are not. The two last authors or editors in a citation are separated only by a comma. Page ranges are separated by an en-dash.



Journal article

Myers, E.M., Zamudio, K.R. (2004): Multiple paternity in an aggregate breeding amphibian: the effect of reproductive skew on estimates of male reproductive success. Molecular Ecology 13: 1951–1963.


Book chapter

Kiesecker, J.M. (2003): Invasive species as a global problem. Toward understanding the worldwide decline of amphibians. In: Amphibian Conservation, p. 113–126. Semlitsch, R.D., Ed., Washington, USA, Smithsonian Institution Press.



Zug, G.R., Vitt, L.J., Caldwell, J.P. (2001): Herpetology. An Introductory Biology of Amphibians and Reptiles, 2nd Edition. San Diego, USA, Academic Press.



Jones, E.P. (2003): Climate change effects on the herpetofauna of the Iberian Peninsula. Unpublished PhD thesis, University of Barcelona, Barcelona, Spain.



ESRI (2011): ArcGIS, version 10. Environmental Systems Research Institute, Redlands, California, USA.



Uetz, P. (2010): Natrix natrix. The Reptile Database. Available at: Accessed on 7 September 2014.


EndNote style file

Herpetology notes has an Endnote style file. EndNote® is a commercial software package for publishing and managing bibliographies, citations, and references developed by Thomson Reuters.

Herpetology Notes.ens (To download the file: click on the link with the right button of the mouse, and do "Save as")



Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.

  1. The submission has not been previously published, nor is it under consideration by journal (or an explanation has been provided in Comments to the Editor).
  2. The submission file is a single Microsoft Word or RTF document file format (preferably in Word 2003 format as .doc not .docx) with tables and figures embedded.

    Note that in case of acceptance you will be asked to provide each figure as separate file as well as a separate Word document with text, tables and captions, and without embedded figures, all together in one compressed folder (ZIP or RAR).

  3. The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in About the Journal.

Privacy Statement

The names and email addresses entered in this journal site will be used exclusively for the stated purposes of this journal and will not be made available for any other purpose or to any other party.


Author Fees

This journal charges the following author fees.

Article Publication: 25.00 (EUR)

Authors are required to pay an Article Publication Fee of €25 as part of the submission process to contribute to the costs of typesetting. The publication fee includes publication of the first four pages in final layout for Full Articles, with additional pages billed at €5 each. For Short Notes, not exceeding 4 pages, the publication of €25 is the only fee incurred. These fees contribute to the cost of typesetting, given that the journal is mandated to be self-funded.

This fee can only be paid using Paypal. We are aware that for some authors, paying by Paypal in western currency might be complicated, but we ask for your understanding that we cannot accept any exceptions. Given the very low fee, any waiver or further exception would cause an additional workload that at present we would be unable to manage. However, the fee may on an exceptional basis ONLY be waived for SEH members in good standing, who can demonstrate financial need.

Instructions for payment:

Once your article is in review, you will see under "Active Submissions" a button "Pay to Publish". Please only press this link once your manuscript is accepted, and then pay the required fee.

Note that the link will not disappear until the HN web manager has manually verified payment which might take 1-2 weeks. Do not press the link to pay a second time. If payment was not received by the time of sending page proofs, we will notify you!